City of LaVerkin

435 North Main St., LaVerkin Utah, 84745

(435) 635-2581           Fax (435) 635-2104

www.laverkin.org

LaVerkin City Council Meeting Agenda

Wednesday, January 6, 2010 6:00 p.m.

Council Chambers, 111 S. Main, LaVerkin, Utah

A.     Meeting Called to Order-Invocation by Invitation; Pledge of Allegiance

B.     Recognitions:

1.      Employee of the Month  (Kyle Gubler)

2.      Winterfest - Sandi Gubler (Kyle Gubler)

3.      Beautification Award - Debi Groves (Beautification Committee)

C.     Presentations:

1.      Linda Melin - Hurricane Animal Control

2.      Tiffany Welch - Victim Service Coordinator

D.     Appointments:

1.      Planning Commission

2.      Board of Adjustment

3.      Water Board

4.      Appointed Staff

5.      Election of Mayor Pro Tem

E.      Consent Agenda: (Items on the consent agenda may not require discussion. These items will be a single motion unless removed at the request of the Mayor or City Council.)

1.      Declarations of conflict of interest

2.      Agenda

3.      Minutes: December 2, 2009 regular meeting

4.      Review Invoices and Checks: $199,567.56

F.      Committee Reports: Planning Commission, Water Board, Sewer Board, Fire Department

G.     Citizen Comment & Request for Future Agenda Items: No action may be taken on a matter raised under this agenda item. This item is reserved for items not listed on this agenda. (Three minutes per person.)

H.     Public Hearings:

1.      Budget Amendment - FY 2009-2010

2.      A public hearing to receive input with respect to the issuance of Parity Water Revenue Bonds and any potential impact to the private sector from the construction of the culinary water project.

I.        Unfinished Business:

1.      Resolution R-2010-___: Discussion and possible action to transfer $251,595.39 within the General Fund and within the Water Fund. (Mayor Wilson)

2.      Budget Amendment FY 2009-2010 - Resolution R-2010-___: Discussion and possible action.

3.      Discussion and possible action with respect to the issuance of Parity Water Revenue Bonds and any potential impact to the private sector from the construction of the culinary water project.

J.       New Business:

1.      Ordinance 2010-01: Discussion and possible action on an Ordinance amending the LaVerkin City General Plan. Planning Commission recommended approval. (Derek Imlay)

2.      Ordinance 2010-02: Discussion and possible action on an Ordinance amending the zoning map for the City of LaVerkin. Proposed rezone for property located at 195 W. 500 N. from Retail Commercial to General Commercial. Planning Commission recommended approval. (Derek Imlay)

3.      Letter of Commitment to the Five County Association of Governments: Discussion and possible action for participation in a multi-jurisdictional hazard planning effort.(Kyle Gubler)

4.      Work Release No. 2010-1 LaVerkin City Culinary Water Improvements Project, 2010: Discussion and possible approval. (Derek Imlay)

5.      Agreement for Engineering and Technical Services - Sunrise Engineering: Discussion and possible action. (Derek Imlay)

6.      PEHP Agreement: Discussion and possible action (Troylinn Benson)

7.      Zion View Park bid discussion: (Kyle Gubler)

8.      Discussion and direction regarding fire protection including possible action on memorandum of understanding in support of the fire district. (Mayor Wilson)

K.    Staff, Mayor, & Council Reports: City Administrator, Public Safety, Director of Operations, Treasurer; Mayor & Council as follows:

Mayor Wilson: Public Safety, animal control, HCAC, Confluence Park, Vision Dixie Committee, Sewer Board

Jensen: Historical Preservation, Youth City Council, Solid Waste

Justice: Planning Commission, Homeland Security/CERT, Confluence Park

Beecher: Beautification, Economic Development, Trails Committee

Stratton: Utah Shooting Sports Park, public works, Fire District, Sewer Board, Zoning

Beatty: Recreation, arts & crafts, City Festival,

L.      Adjourn:

In compliance with the American with Disabilities Act, individuals needing special accommodations (including auxiliary communicative aids and services) during this meeting should notify June Jeffery, City Recorder, (435) 635-2581, at least 48 hours in advance.

Certificate of Posting

The undersigned City Recorder does hereby certify that the agenda was sent to each member of the governing body, sent to the Spectrum newspaper,  posted on the State website at http://pmn.utah.gov, posted on the LaVerkin City website at www.laverkin.org

and in the following public places within LaVerkin City limits on this December 30, 2009.

These public places being: 1) LaVerkin City office building 111 S. Main; 2) LaVerkin City office building 435 N. Main;

June Jeffery, CMC

City Recorder

LaVerkin City Council Meeting Minutes

Wednesday, January 6, 2010 6:00 p.m.

Council Chambers, 111 S. Main, LaVerkin, Utah

Present: Mayor Karl Wilson; Councilmembers Ray Justice, Doug Beecher, Phil Jensen, Hugh Howard, Scott Stratton; Staff: Kyle Gubler, Attorney Kevin Bennett, Chief Lloyd Watkins, June Jeffery, Derek Imlay, Troylinn Benson, Mandi Woods; Public: Russell Funk - Sunrise Engineering, Alison Reynolds, Debi Groves, Neal and Jeannette Sproule, Billie Halliday, Pat Ashcraft, Eugene and Barbara Robinson, Pat and Anna Andregg, Norm Gubler, Edward W. Gubler, Chester and Georgia Hardy, Kevin Allen, Millie Hatch, Leland Ratliff, Linda Melin, E. L. and Fay Southard, Kim Durrant, Ray and Joyce Potter, Judge Karlin Myers, Sandi Gubler, Tiffany Welch

Meeting Called to Order- 6:00 p.m. Pledge of Allegiance by Norman Gubler, Invocation by Edward Gubler

Recognitions:

Employee of the Month: Kyle Gubler awarded Mandi Woods as employee of the month. Mandi works at the front desk and is the major contact with the public. She does a great job.

Winterfest - Sandi Gubler: Mayor Wilson presented a certificate of thanks to Sandi Gubler for a very successful Winterfest celebration. The committee did a great job even with the rain. The fireworks were completely funded by the recreation/4^th of July/ Winterfest committees.

Beautification Award - Debi Groves: Doug Beecher presented a beautification certificate to Debi Groves for the beautiful mural that has been painted on the face of the LaVerkin Car Wash. Groves introduced the artist - Patti Lewis.

Presentations:

Hurricane Animal Control: Linda Melin discussed quarterly and year-end statistics. The 4^th quarter was slower in 2009 than in 2008. There were more incidents and more animals taken in during the year 2009. There were more impounds and fewer surrendered animals. There were more euthanized, fewer reclaimed animals. There were no bite reports in 2009. There were 26 more licenses, 7 fewer citations. Incidents were about the same - 277 in 2008 and 281 in 2009. There will be three rabies clinics - Jan. 30^th in LaVerkin and Jan 23^rd, and Feb. 27^th at the shelter. Licenses will be available at the clinics.

Victim Service Coordinator: Tiffany Welch reported that the victim advocate program is doing very well. At her last report, the program was completely funded by VAWA, it now receives support as Victims of Crime with 24/7 assistance. The Dove Center is no longer responding - the Victim program is 100% responsible. They have exceeded the number of victims projected and have just received another year of funding from the State.

Appointments: Mayor Wilson made the following appointments. Judge Myers will swear in the staff appointments tonight, June will swear in the other appointed board members at their next prospective meetings.

Planning Commission:

Dan Howard reinstated for term ending January 2015

Allen Bice as an alternate

Rob Holland as an alternate

Motion by Councilmember Beecher to approve the appointments to the Planning Commission as stated, second by Councilmember Jensen. Motion carried unanimously.

Board of Adjustment:

Amber Crouse for term ending January 2015

Motion by Councilmember Jensen to approve the appointment as stated, second by Councilmember Justice. Motion carried unanimously.

Water Board:

Pat Andregg for term ending January 2011

Norman Gubler for term ending January 2014

Motion by Councilmember Jensen to approve the appointments, second by Councilmember Stratton. Motion carried unanimously.

Appointed Staff:

Recorder - June Jeffery

Treasurer - Troylinn Benson

Attorney - Kevin Bennett

Police Chief - Lloyd Watkins

City Administrator - Kyle Gubler

Motion by Councilmember Beecher to approve the staff appointments, second by Councilmember Stratton. Motion carried unanimously.

Judge Karlin Myers administered the Oath of Office to the appointed staff.

Election of Mayor Pro Tem: Mayor Wilson explained that the position of Mayor Pro Tem can be done in several ways - at the time of need or the Pro Tem may serve over a "term". Councilmember Jensen has served as Pro Tem for the last four years, which has worked in emergency situations or when the mayor has been out of town. The council should nominate and elect the Pro Tem. Doug Beecher nominated Phil Jensen to serve as Pro Tem for the next 4 years, second by Hugh Howard. Motion carried unanimously.

Consent Agenda: (Items on the consent agenda may not require discussion. These items will be a single motion unless removed at the request of the Mayor or City Council.)

1.Declarations of conflict of interest

2.      Agenda

3.      Minutes: December 2, 2009 regular meeting

4.Review Invoices and Checks: $199,567.56

Motion by Councilmember Jensen to approve as reviewed with Invoices and Checks totaling $199,567.56, second by Councilmember Beecher. Roll Call Vote: Howard-yes, Justice-yes, Jensen-yes, Beecher-yes, Stratton-yes. Motion carried.

Committee Reports:

Planning Commission: Ray Justice reported that the General Plan update was completed and the Ordinance was on the agenda tonight. The rezone for property at 195 W. 500 N. from Retail Commercial to General Commercial was recommended for approval by the Commission and was also on the agenda.

Water Board: No meeting.

Sewer Board: Blair Gubler not in attendance.

Fire Department: Chief Kuhlmann was excused.

Citizen Comment & Request for Future Agenda Items: No action may be taken on a matter raised under this agenda item. This item is reserved for items not listed on this agenda. (Three minutes per person.)

Lynn Southard wondered about the division of the fire department that has been in the newspaper. Mayor Wilson stated that the item was later on the agenda and the Council would be discussing it then.

There were no more citizen comments.

Public Hearings:

Budget Amendment - FY 2009-2010: Mayor Wilson explained that the amendment was spurred by grants received by the city that were not included in the original budget. The grants have increased the revenues and those and their expenditures have been re-evaluated. With input from Kyle Gubler and Troylinn Benson, the budget has been amended. Tax revenues in the city are reduced - 14% below last year. Business license revenues were reduced because of the change in the fee structure, but they have exceeded the projected amount.  Building permits and animal license revenues were reduced. There has been an increase to the intergovernmental revenues because of the COPS grant and other grants that have been allocated. Most departments have reduced expenditures in the General Fund. The Capital Fund Projects 45 has balanced revenues with three grants for 100 East, irrigation, and drainage studies. Water Fund has been adjusted for the upcoming bond, if it is passed. Sewer Fund at the audit was slightly negative, but is a fund on the way to recovery expected by next year. Water has had a positive increase in fund balance. Drainage will post a fund balance. Cemetery has increased revenue.

During the review of the balance sheets, it was found that the General Fund had been carrying a balance in Water Fund Payables (items 2421 and 2422). It appears that has been carried since the mid-90s and probably was meant as a loan to pay out of the General Fund. It probably should have been done differently, but to clear the books a resolution has been prepared to transfer funds within the General Fund and within the Water Fund to balance that loan. There are two resolutions/budget amendments prepared -one with the transfer and one without it.

Mayor Wilson opened the public hearing for comment.

No public comment.

Mayor Wilson closed the public hearing.

Parity Water Revenue Bonds: Mayor Wilson explained the purpose of the bonds and of the public hearing. The public hearing requirement is to allow any competing water entity to have input into awarding of bonds.

Kyle Gubler explained the history behind the application and acquisition of the bonds. He and representatives from Sunrise Engineering met with the State Drinking Water Board. They city was awarded a $720,000 20-year low interest (2.9%) loan with $40,000 required from the city. About 6700 feet of 12" pipe on State Street running from about 800 N. to 300 S. needs to be replaced. About 3800 feet of 8" and 10" pipe in other areas in the city will be repaired with these funds as well. The State Street line was abandoned by Hurricane City in the 1970s, LaVerkin City assumed it at that time. The pipe is cast iron and has had major breaks in the recent past. The city is also experiencing about 25% slippage in use. It is believed that this line could be responsible for some of that slippage. Whenever a leak is found, water doesn't surface but runs along the pipe line. The loss is discovered when the roads start to sink. The other upgrades are expected to increase the flows and upgrade to bring the system to current State standards. There is feeling that this is an opportunity now during economic hard times because the bid process could be more competitive, and reduced slippage would be a plus. A healthy system should have 10% or less slippage.

Derek Imlay stated that there have been two major breaks in the last 1 ½ years. With one of the breaks, there was curb and gutter lost and the cost to do all the repair was about $5,000. The other break was about $10,000. Coordinating with UDOT can be an issue for repairing the State road. The city needs to move forward and fix the line. The new plan is to put the new line under the sidewalk instead of in the street, for easier repair. When the State redid the road, they covered city valves. That has reduced the city's ability to shut down small areas when repairs are needed.

Doug Gubler referred to old sink holes. The pipe has galvanized fittings that lost galvanizing where the threads were done, making more leakage. The leak at 100 S. had a 3" hole with no surface. The depth of the line has changed due to work on State Street over time, but that line was about 6-7' in the ground.

Russ Funk from Sunrise Engineering informed that when the city went to the State Water Board, their application went to the top of priority. The State was very interested in helping the city.

Jeannette Sproule wondered if water rates would increase. The flyer that went to citizens said that they should come to the meeting to find out. She wondered if city workers would be installing the line or if it would be contracted/bid out. Information was given that the bid open would be on January 19^th and the public would be welcome. The opening will be at 10:00 a.m., the award would be in the evening at 6:00. Sunrise Engineering would be handling the bid process.

Pat Ashcraft wondered if the company was e-verified or legal.

Karl Wilson discussed budgeting for the project. The city is responsible for $40,000 which would come out of the water fund. There is no expectation of fee increases, but no one knows what the future would bring. The city is responsible for $48,000 per year - to come from the water fund, and to set aside another $4,800 per year; a total of $52,000 per year for 20 years. There is a bond retiring this year that will pay ½ of the cost. Correction in slippage and reduction in repair costs are expected to save money. Maintenance is paid out of capital funds, next projects will be paid by growth and impact funds. The cost of money is expected to be lower right now than in the future. There is no way to know how old the water line is, but it was abandoned by Hurricane in 1978.

Mayor Wilson opened the public hearing.

Pat Ashcraft asked if the city would still have a fire department. Mayor Wilson explained that the item would be addressed later on the agenda. How long would the project take? (75 days) What about the hotel on SR9? Pot holes in the city? Mayor requested that the citizens get with city staff to discuss other questions than the water project.

Chester Hardy wondered how often residents would be out of water and for how long. Russ Funk explained that the contract is written to take 75 days. The contractor will be required to give 24 hour written notice of outages. Outages can be for no more than 2 hours. Of course emergencies happen.

Hugh Howard stated that one of the previously repaired lines was near his business and was off for a whole day. Two hours would be nice, and after it is fixed, there should be no repairs.

Mayor Wilson closed the public hearing.

Unfinished Business:

Resolution R-2010-___: Mayor Wilson referred to his discussion at the beginning of the public hearing. This resolution is meant to balance the accounts from a "loan" in the water fund/general fund from the mid 90s. There have been two budget amendments prepared. One includes this change, the other does not. Neither resolution has been numbered.

Motion by Councilmember Beecher to approve Resolution R-2010-01 to allow a transfer of $251,595.39 within the General Fund and within the Water Fund, second by Councilmember Jensen. Roll Call Vote: Stratton-yes, Beecher-yes, Jensen-yes, Justice-yes, Howard-yes. Motion carried unanimously.

Budget Amendment FY 2009-2010 - Resolution R-2010-___: The amendment will include the transfer of funds and is marked "a".

Motion by Councilmember Beecher to approve Resolution R-2010-02 Budget Amendment, second by Councilmember Stratton. Roll Call Vote: Howard-yes, Justice-yes, Jensen-yes, Beecher-yes, Stratton-yes. Motion carried unanimously.

Parity Bonds: There was no requirement for action. There were no comments from the Council.

New Business:

Ordinance 2010-01: An Ordinance amending the LaVerkin City General Plan. Planning Commission recommended approval. Derek Imlay reported that State Code requires an update to the General Plan every 3-5 years. Planning Commission took on the assignment from the City Council and reviewed the entire plan - reading it through. Information was updated and corrected. The General Plan gives direction for the city from citizens and includes a lot of history, facts and charts. Planning Commission and June have done a lot of work to bring the update together.

Mayor Wilson stated that he understood the nine principles from Vision Dixie were included in the update.

Motion by Councilmember Justice to approve Ordinance 2010-01 amending the General Plan, second by Councilmember Howard.  Roll Call Vote: Stratton-yes, Beecher-yes, Jensen-yes, Justice-yes, Howard-yes. Motion carried unanimously.

Ordinance 2010-02: An Ordinance amending the zoning map for the City of LaVerkin. Proposed rezone for property located at 195 W. 500 N. from Retail Commercial to General Commercial. Planning Commission recommended approval. Derek Imlay stated that this area was included when the entire downtown area was rezoned from General Commercial to Retail Commercial. There was a building in progress at this location that had its original approval under General Commercial. When request was made for occupancy last year, the use for which the building was designed no longer was allowed. Planning Commission, under the direction of City Council, proceeded with a zone change for this parcel back to its original General Commercial zone.

There was brief discussion that the change from General Commercial was in about 2004 and that notification to property owners and neighboring properties was done at that time.

Motion by Councilmember Justice to approve Ordinance 2010-02 changing the zone for 195 W. 500 N. from Retail Commercial to General Commercial, second by Councilmember Beecher. Roll Call Vote: Stratton-yes, Beecher-yes, Jensen-yes, Justice-yes, Howard-yes. Motion carried unanimously.

Letter of Commitment to the Five County Association of Governments: Participation in a multi-jurisdictional hazard planning effort. Kyle Gubler reported that Chief Watkins had received a large document from the Utah Department of Homeland Security and FEMA. The five-county agency is requesting participation from communities to work together for a master plan. There are several areas of discovery including vulnerability analysis, goals, demonstration of proactivity, stakeholders, documents, and formal adoption. The letter is from the Mayor committing the city to engage with the five-county agency.

Lloyd Watkins supported saying that the city has done a lot of the ground work. This allows the city to piggy-back the work of the five-county agency and allows for grants and planning so the city isn't left to do it alone at time of emergency.

Kevin Bennett stated that if the city was ever in need of Federal funding for emergency events, this would be a prerequisite for those funds. Working with Five-Counties makes it so the city wouldn't have to do the study at sometime in the future on its own.

There was clarification that the city is not adopting the plan, but authorizing the Mayor to join the mitigation planning effort.

Motion by Councilmember Jensen to support the Mayor and involvement of the city in the planning effort, second by Councilmember Howard. Motion carried unanimously.

Agreement for Engineering and Technical Services - Sunrise Engineering: (This item and the following item - Work Release - were switched from the original placement on the agenda.) Derek Imlay stated that this is a contract between the city and Sunrise Engineering to continue for 2 years. It outlines the services they provide.

Motion by Councilmember Beecher to approve the agreement for two years, second by Councilmember Justice. Roll Call Vote: Howard-yes, Justice-yes, Jensen-yes, Beecher-yes, Stratton-yes. Motion carried unanimously.

Work Release No. 2010-1 LaVerkin City Culinary Water Improvements Project, 2010: Derek Imlay informed that this is the release to allow Sunrise to do the work on the State Street water project, including documents, plans, GIS, change orders, contracts etc. The allowance takes the city out of involvement with contracts and liability. The engineers will be responsible to keep the project on schedule and work with the contractor.

Motion by Councilmember Jensen to approve Work Release No. 2010-1 as stated, second by Councilmember Stratton. Roll Call Vote: Stratton-yes, Beecher-yes, Jensen-yes, Justice-yes, Howard-yes. Motion carried unanimously.

PEHP Agreement: Troylinn Benson stated that this agreement was made at the beginning of the fiscal year with PEHP and includes medical benefits. The paperwork is finally coming through for approval. It includes that benefits begin on first day of hire and end on last day of employment.

Motion by Councilmember Beecher to approve, second by Councilmember Justice. Motion carried.

Zion View Park Bid: Kyle Gubler discussed his review of the Zion View Park wood chip issue. The chips that have been placed there in the past, blow into the neighboring yards. There has to be 12-18" in depth to meet the insurance requirements. Gubler showed photos with wood chips placed in May of 09, and in December the matting is visible. There are 1,044 sq. ft of wood chips for this playground. The bid to replace the chips is $1,917 and is the least expensive route, but is a temporary fix. The chips need to be replaced a couple of times a year, and they will continue to blow into the neighboring yards. The city installs the chips, and there is no warrantee.

Phil Jensen mentioned shredded rubber he saw in California at a park. Gubler said that the disadvantage of rubber chips is that they are not biodegradable and can still be blown. One big complaint in researching shredded rubber is that it sticks to shoes and kids track it home where it gums up vacuums. Gubler showed a sample of shredded rubber from a supplier. Jensen stated that this sample was much smaller than what he had seen in California. He didn't believe that the 1 - 1 ½" shred he saw would blow away.  Gubler stated that it was still not biodegradable. The sample he showed would cost $8,682 to install.

Gubler then discussed another option of rubber tiles that would come in 2' squares. It would take 267 tiles, the city would be responsible for preparation, the tile company would install and it would have a warrantee for 5-10 years. The tiles would be individually replaceable and would be better for the neighbors. Cost would be $13,223.33 installed with warrantee. Other companies might have different options and warrantees. There was discussion about vandalism and how easy the tiles would be to remove. Warrantee wouldn't cover the replacement from vandalism.

Gubler also looked into a sprayed "sports surfacing". The cheapest installation would be about $15,326.

Jensen would like to know more about the type of material he saw in California. He will try to get a sample. Gubler said that he got his information from St. George City. The material has to conform to State standards.

There were several citizens who wanted to discuss the issue. Mayor Wilson explained that this part of the meeting was not open to public comment unless the council yielded the floor. After some brief council discussion, Councilmember Jensen suggested yielding the floor to those in attendance.

There was a question as to grass rather than chips. Grass doesn't meet the State or insurance standards for fall zones. Barbara Robinson lives in the area and stated that the wood chips are bad. She wondered about recycled tires as used in California and Nevada. Pat Ashcraft wondered about sand. It becomes kitty litter. Discussion that Hurricane has used shredded rubber and will be removing it because of blowing. Georgia Hardy said that the pellets at the Hurricane park are really good protection. Kyle Gubler restated that the protection is not in question with the rubber pellets, but the tracking and blowing. Southard believed that using a material that would only need to be replaced once would make the most sense. Ashcraft wondered about kids with knives and vandalism if the rubber tiles were used. Devin Allen was in favor of wood chips from a chipper. Gubler said that the chips need to be treated. There was discussion about the tiles and that the city has had no experience with them. Warrantee doesn't cover vandalism. They are weather resistance.

Scott Stratton gave direction to staff to look at larger rubber chips - to have Phil Jensen bring a sample if possible. Gubler to keep looking and make a report on the next agenda. Discussed Cabela's play section. Discussion that rubber chips get kicked out of the fall area and are not biodegradable.

Kevin Bennett suggested that someone look at a new park in Kanab. He said that American Fork went from rubber back to wood chips because the rubber was messy - got on lawns and in houses.

Kyle believes that the budget wouldn't allow rubber installation, but all the parks need to be done. Playground equipment was moved from Vintage Park so that there wouldn't be an issue there. Wanlass Park has the same problem with blowing chips. Zion View Park is closer to residents.

Karl Wilson said that there is nothing in the budget currently to cover this. Need to look at options to possibly squeeze funds in or consider in the final budget amendment.

Fire District Memorandum of Understanding: Mayor Wilson showed the city website on power point with an article linking to documents setting up the fire district. He would like to have a link to the Washington County website, and would like to have Hurricane, Toquerville, and Virgin documents on the site as well - in time. There was not a letter available for signature, but would like to have stated support of the district as it was organized. County resolution 2007-1203 was the article establishing the district. LaVerkin has supported the district and continues to support the district as it was approved.

Discussion about the organization with one representative from each city and one at-large elected member. Since there was not one elected, the at-large representative was appointed by the board. Hurricane currently has two members (their appointed and the at-large representatives). The at-large member is to represent the county interests. The District meeting will be on the 12^th.

Phil Jensen stated that the city has looked at financial options. The city has no control over some of these costs. Karl Wilson supported that the services have increased with the cost increase. It was just fire and ambulance, now the coverage is 24/7 with paramedic and emergency support. The district brings that service. Calls for these services have increased. Doug Beecher agreed with Jensen. There have been public meetings where the options were evaluated. The district makes more sense now than it did 2 years ago when it was created. Wilson would like a motion of support from the council for the district and for Stratton as the council representative as it is currently organized.

Motion by Councilmember Jensen to support the district and support Stratton in his responsibilities as a member of the Fire District Board as stated in County resolution 2007-1203, second by Councilmember Justice. Roll Call Vote: Stratton-yes, Beecher-yes, Jensen-yes, Justice-yes, Howard-yes. Motion carried unanimously.

Staff, Mayor, & Council Reports:

City Administrator:

Kyle Gubler reported that the Beautification Committee has received 35+ trees in the last 3-4 months and has recertified under Tree City USA. Also received a grant for $1800.

The Water project is on schedule under the direction of Sunrise Engineering.

The National Guard presented the city with a certificate of honor for their waiver of fees for those on active duty.

He congratulated Troylinn Benson on being a new grandma.

Public Safety: Lloyd Watkins informed that the police department stats are now on the police website. It shows comparisons for calls. Holidays were relatively quiet. Mayor Wilson showed the link to the police site on the LaVerkin site.

Ray Justice wondered how the new pick-up location was working at the elementary school. Watkins stated that the pick-up has taken traffic from Center and State to Main and 100 S. and is working well.

Director of Operations: Derek Imlay supported Gubler's report on trees. There were 3 projects -including 2 grants and a donation from Rosenberg and Associates. All the trees have irrigation to them.

There is also a grant for 325' of sidewalk from 300 S. to the old Chum's Building (At the Edge).

The city is saving money with Rocky Mountain Power. All ballasts have been changed. Lights now have sensors to turn off and on. With the changes, RMP gave credit for improvements.

Treasurer: Last month there were 173 notices, 122 door hangers and 11 shut off. All but 2 of them are back on. This month 198 notices went out.  Stratton wondered how the city is collecting on foreclosures. The banks are covering them.

Mayor & Council as follows:

Mayor Wilson:

Public Safety: Still undermanned. Impressed that when not so stressed, the department picks up warrants. HCAC: Still chair of the committee. Suggested read minutes. Confluence Park: Working on grant to install water line. Vision Dixie Committee: "What's Up Down South" meeting on the 13^th. Sewer Board: New building is nice.

Jensen: No Report

Justice: ZC3 Committee has elected Justice as at-large representative. This responsibility will be added to his list to report with the next agenda.

Beecher: Beautification: Christmas lights contest will be receiving their awards. Working on State Street Beautification with the crescent area to present to UDOT.

Stratton: Utah Shooting Sports Park: Steve Bradbury resigned as chair. 12^th is the board meeting. Will probably elect new chair. Fire District: 12^th is the meeting. Ray Justice will cover the sports park meeting as there is a time conflict for Stratton. Sewer Board: In the new building and under budget.

Howard: Recreation, arts & crafts, City Festival will be Hugh Howard assignments.

Adjourn: Motion by Councilmember Beecher, second by Councilmember Jensen. Motion carried unanimously. 8:16 p.m.

Minutes taken by June Jeffery.

Date Approved, January 20, 2010

Mayor, Karl Wilson

June Jeffery, CMC

City Recorder